Remote work is becoming more and more popular all over the world. Many industries are realizing how effective having a remote team can be for their business. However, that often means learning how to use new software and various remote work tools to get everyone on the same page.
These communication tools may also be valuable for freelancers who perform remote work and don’t have face-to-face interaction with their teams. Ideally, remote work tools may pave a new path for businesses to function in an ever-changing world.
As remote working becomes the norm, many people seek out the top remote work tools for optimizing their work and encouraging team collaboration. Several of them are simple to navigate, making them great for onboarding team members.
Project Management Tools
Often, people turn to project management tools to assist them with process tracking, sub-task management, time management, and other necessary protocol for achieving their goals by established deadlines.
Several of such tools may give users access to various applications and allow them to save time and money while accessing them.
Asana is an IOS and Android mobile app that lets remote teams simplify their work process by integrating automation tools for tackling their business’ needs.
It has several templates designed for several types of businesses or industries. For example, the marketing template has agency collaboration tools, while product management focuses on managing product roadmaps and launches.
If you prefer organizing your work with visual aides, this project management software offers a Kanban-style to track when remote workers start, continue, and finish their tasks. Each one also moves as they progress to the next stage, making it an excellent way for remote employees to visualize their workload and workflow.
Asana can also integrate with other applications, including Zapier and Slack. This integration allows users to streamline communication between a collaborative team by highlighting their availability.
Trello is a Kanban visual tool used for task management and organization. Its system lets you divide your tasks, projects, and statuses in one convenient outlet.
Its built-in automation system features are ideal for creating deadlines and assignments for team members during work hours. Best of all, you can do this without coding experience.
It has several templates you can incorporate for efficient customization and access, including:
- Product roadmaps and planning
- Project status tracking
- Calendar planning
- Collaboration for content creation from freelancers
- Sales CRM management
Jira is a remote work tool best suited for managing software development projects. Some of its key features include agile reporting, a customizable dashboard, mobile support, and bug tracking.
Its roadmap enables businesses to track the dependencies and progress of multiple teams. Their advanced plan allows companies to create alternate versions of their roadmaps to pick out the best scenarios for their project goals, mirroring the traditional whiteboard planning from traditional work environments.
It has enhanced security and privacy measures to ensure all data stays in place and remains encrypted for parties with access to it.
G Suite, or Google Workspace, has several collaboration tools needed for businesses of any size to run efficiently. Businesses also receive a custom email when they apply for any of the available pricing plans.
It’s an ideal alternative to help employees save money on Microsoft products like Excel or PowerPoint.
Each pricing plan gives remote employees access to a bundle of several collaboration tools, including:
- Google Drive
- Google Docs
- Hangouts (supported as a Chrome extension)
Another advantage of using this productivity tool is real-time communication and editing for projects and meetings. These measures enhance the functionality of delivering information between multiple parties to keep their work on track through customized timesheets.
Basecamp is a project managing tool that emphasizes organization and communication. It incorporates check-ins via timesheets, live group chat, and file storage, among other features.
Users can access Basecamp through their computers, IOS, or Android devices. This tool’s exclusive feature is its advanced task management and planning through Hill Charts, allowing remote teams to figure out approaches for ideas and goals and eventually execute them. These charts offer a better visual aid for planning outcomes than traditional Gantt charts.
GitHub is another application suited for task management. If your company’s top team prioritizes long-term goals, this application allows you to track your projects and establish milestones as it progresses.
Users can assign up to 10 teammates to an issue or task. GitHub alerts teams about changes through notification settings or mentions.
You can also reorganize and reorder these tasks to formulate a checklist to indicate each task’s completion.
Video conference tools allow people working from home to hold virtual meetings, wherever their workspace is. Video chat is also an ideal solution if companies need to communicate with others in different time zones. It is typically ideal for companies to use tools that incorporate screen sharing.
Zoom is a popular application for business webinars and video calls. It offers options for communicating through meetings with video on or off and has a choice for incorporating screen sharing if your meeting requires visual aids.
Although it shares similarities with Skype, there are a few differences between the two. Depending on the pricing plan you choose, Zoom lets you start video conferences with over 100 team members, making it ideal for larger companies.
Microsoft Teams is another outlet distributed teams may use for holding virtual meetings throughout their workweek. This application is compatible with several platforms, including Mac, PC, Linux, and mobile phones, allowing users access anywhere.
You can choose several plans, but the free account allows users to connect with a maximum of 100 people for a 60-minute video call. It’s also relatively easy to schedule your meetings for a set date or on the spot.
Users can also integrate it with over 650 apps, including Microsoft 365 and Asana. You can access each program in real-time for a more convenient experience.
File sharing and storage are essential priorities businesses should focus on if they transition to remote work. Businesses should look for tools that have a drag-and-drop feature to streamline browsing and file sharing.
Dropbox is an essential tool for storing and centralizing businesses’ content and files. Its drag and drop feature makes it easy to organize their files and folders.
Users can share several items, such as Microsoft Office files, screenshots, PowerPoint presentations, and spreadsheets for storage and download.
Depending on the plan you choose, you can access several collaboration tools, security and admin controls, and terabytes of storage space. By having everything in one place, you won’t have to worry about complex servers to access them.
Google Drive has cloud storage that makes it an ideal contender for storing and sharing data between employers and employees. File owners can toggle between letting anyone access files and only letting people with a sent link access them. It’s also compatible with all Microsoft Office applications.
They also have the option to add people’s emails for instant access. If some people don’t have access to a Google account, team leaders can use their email to send the file’s link to their email accounts.
Although the free version of Google Drive allows up to 15 gigabytes of storage, other subscriptions can hold up to 100 gigabytes. Depending on your business’s size and how many employees there are, it would be wise to choose a storage option that accommodates all your business needs.
Evernote is an ideal application for sharing files and establishing collaborative ideas between distributed teams. A reliable feature this application has is its scanning capabilities. It’s essential for backing up screenshots, insurance files, memos, invoices, and receipts when you need instant access to them.
If you need to access your files quickly, Evernote’s premium and business plans allow team members to search for text from specific files to the point where they can find words on scanned handwritten notes.
Communicating and Messaging
Another reason people might favor remote work tools is to communicate with others on a wireless network. Much like social media, these features evolved to enhance correspondence and automation.
Tools like this might be a good choice if you want to use channels to separate your work divisions or send a message to multiple parties simultaneously.
Through channel setup, companies can create separate spaces for different organized company groups to communicate without confusion. For instance, a marketing team talks within their channel, while a sales division does in another.
Slack also lets remote teams send direct messages to specific people. This feature might be ideal for supervisors who wish to have a private discussion with their employees or for other employees to connect and communicate for group projects.
Troop Messenger is a messaging tool that lets remote teams engage in one-on-one or group communications. Its features include instant messaging, group chats, and video or audio calls. Moreover, Troop Messenger has a forkout function so that users can send texts to multiple individuals or groups simultaneously.
The Live Location Tracking feature may be ideal for companies that need to track their employees or freelancers in real-time to schedule a chat session.
Remote work allows people to work together from any part of the globe. However, some people may find it challenging to incorporate time tracking through different time zones.
Toggl is a time tracking app users can access on their mobile devices. It also has Chrome and Firefox extensions for compatible browsers on desktop and mobile platforms.
This application has several tools for team members to use remotely, making it ideal for setting up project deadlines, project overviews, and meetings between employees or clients. Other businesses may use it to track revenue and distinguish profit and labor costs.
You can also use its advanced filtering features to retrieve data quicker when searching for images, contacts, or dates.
Every Time Zone
Every Time Zone lets companies identify the time zones that team members are located in. This allows companies to set up webinar meetings and events without worrying about interfering with others’ daily schedules.
If your company decides to incorporate remote work for your employees, you’ll need the right software to keep business and workflow steady. An emphasis on collaboration enables remote teams to work with each other regardless of their location.
By incorporating project management, video conferencing, time management, communication, and file sharing, employees can accomplish their tasks while working from home.