Connectivity, Security & IT When Working Remotely

By: | Updated: April 2, 2021

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The business world as we know it has abruptly changed due to Covid-19. Business is no longer done exclusively in an office building. More and more companies are encouraged to allow their employees to do business at home, attempting to quell the virus. 

Moreover, the US Center for Disease control official advice is that empowers with suspected symptoms should be encouraged to telework where possible to mitigate any chance of the virus spreading. 

Therefore, companies should be prepared to have the information technology and infrastructure needed to support multiple employees working from home. As a result, major corporations have followed suit and adhered to this advice.

As this trend continues, security measures have to be taken by these same businesses to account for the increased cybersecurity risk that presents itself due to working at home.

This article will equip you with everything you need to know about protecting your information against increased security risk.

Remote Work Connectivity, Security, and IT Best Practices

Security

As the corporations continue to embrace the idea of encouraging employees to work at home, it is increasingly necessary to make employees aware of all the pitfalls and potential dangers involved in using devices for work in public places.

The following will make you aware of what measures you can take to avoid a costly breach in security.

Security is Your Responsibility 

When it comes to securing your device, remember that the responsibility begins and ends with you. It can be challenging to change the way that you think about your own laptop/device. However, changing your state of mind concerning your device is step one in shoring up your cybersecurity.

It is easy to forget that your laptop is no longer just a device you use for leisure and occasionally business. On the contrary, it is now also a tool with sensitive information that you use to carry out work for your company away from dangerous crowds of people. 

Changing your mindset and approaching your device with a more serious attitude regarding cybersecurity is the beginning of the fight against potential security breaches.

Security Concerns for Remote Workers 

Security concerns for remote workers abound; however, there are some measures that one can take to ensure that their company’s property is not in jeopardy.

Employees can easily fall into the habit of allowing family members to use their devices. Contrastly, they will use the device for both personal and work reasons. 

Additionally, the use of Home ISPs and public Wifi services presents an attack surface outside of your IT or security team’s control. You should take the following measures to minimize the possibility of any security breaches.

  • Use a VPN to connect remote workers to enterprise networks and servers; the encrypted communication won’t be surveilled.
  • Implement a 2FA or MFA mechanism for logging in to the company network.
  • Be sure to remind staff that a laptop used at home is still company property and should get used by authorized personnel.
  • Require robust password management for laptop access. Prevents people with password from gaining access to a laptop

Make Security a Habit 

As simple as it may sound, making security a habit of perhaps one of the most effective ways to protect yourself against cyber risk.

Making security a habit can be as simple as ensuring that you log out whenever the system is not in use, even when at home. Something as simple as this goes a long way in protecting your employer against cyber threats. 

Furthermore, make it your business as an employee not to leave any company property unattended in public spaces. You would be surprised how many unattended devices get stolen within moments of being left alone. Therefore, be attentive concerning your work device and never leave it unattended.

Data Backup 

Data backup is another point of concern for companies as well.

Data backup grants a company some surety that no matter what happens to their data that they will be able to retrieve it no matter how malicious the cyberattack is.

Additionally, you can avoid paying expensive ransomware fees just by having a viable backup.

Looking for Backup Solutions vs. Syncing Solutions 

As previously mentioned, we are in a world where organizations are moving faster than ever before. End users are modifying, creating, and deleting data continuously, on their devices, and in the cloud.

Moreover, employees are becoming enabled, empowered, onboarded, and off-boarded; all of this is happening in an increasingly remote world. Companies must keep up with the appropriate level of security that such growth demands.

Security tools like Dropbox (DLP) are not keeping up with the pace. Dropbox and security tools of its kind only address a single dimension of risk, which takes an unreasonable amount of time to deploy and execute while burdening security teams with constant fine-tuning. 

Selection Criteria 

  • Your data backup software should provide you with a price that’s fair for the amount of data it will secure. In 2021, about $13 per 10 GB of data is sufficient. 
  • The backup system should have adequate to rapid load up speeds.
  • Lastly, your data backup program should have a storage component that can accommodate all your data and for a reasonable amount of time.

Recommendations

Below, you’ll find highly esteemed backup services that we recommend to you.

Crashplan

This data storage system is unlike many of its competitors because it takes a comprehensive approach to data security and what it takes to safely and adequately store your data. Crashplan is an excellent choice for anyone who takes the protection of their data seriously.

Backblaze 

This system may be the easiest cloud storage solution to use. Simply set it up, and the rest takes care of itself. Backblaze has a restore-by-mail feature, and rapid upload speeds to boot. Backblaze is an excellent choice if you’re looking to get the most out of your dollar.

IDrive

Due to their pricing and excellent features, IDrive ranks very high on every review platform. Their software is available for macOS and Windows computers. It doesn’t stop there; it’s available for tablets and smartphones running both Android or iOS. Choose IDrive today if you are looking for a quality product with fair pricing.

Password Management 

When working from a computer and storing your personal information on various websites, password management is of the utmost importance. This term refers to a set of best practices used when storing passwords and managing them efficiently. 

When you manage your passwords, you should be securing them to prevent unauthorized access. 

Stop password reuse

Though it seems convenient to just continue using the same passwords repeatedly for every website, this simply isn’t safe. This practice almost assuredly means that in the instance where one of your accounts is compromised, all your other accounts will also get hacked.

Selection Criteria 

  • The best password management systems will offer versatile syncing across various platforms. 
  • All passwords should be stored in one vault that’s accessible despite being online or offline.
  • A two-step authentication process should be employed
  • The system should offer strong password suggestions
  • A password management app should alert you to any breaches or possible breaches of data
  • All old passwords or easy-to-figure passwords are discouraged

Recommendations

Here are a few theater websites that help to protect against a security breach regarding your password account. 

1Password

This program is a password manager that provides remote workers with secure access to necessary resources. 1Password provides a platform that enables users to keep multiple passwords, sensitive information, and even software licenses inside a virtual vault. 

There are a few packages available to suit different needs and budgets. 1Password does an excellent job of securing a remote workforce by making it simple to create and use stronger passwords. It’s easy to share login information, allowing business owners to grant team access to company passwords, tools, and any other resources they may need while working remotely. 

LastPass

Whether you need to save a password between one device or multiple, LastPass will keep your passwords safe for personal or business use. This software also has a built-in password generator that will develop randomized, long passwords to make hacking more difficult. 

This program also stores all of your digital records and allows you to share files between yourself and co-workers/ friends effortlessly. This introductory program is free for just one device, but there are affordable prices if you need this program across multiple devices at once. 

Dashlane

Dashlane ensures that your passwords are unique, saved, and autodialer whenever necessary. This program creates a seamless transition without any disruptions to your work. Passwords that are weak, reused, or stolen are the number one cause of security breaches. 

This program also allows you to share encrypted files between users without worrying about sensitive information getting leaked. There are various subscription plans available to businesses interested in giving their employees a better online experience. 

Notes & Logs

The purpose of an engineering notebook is to capture and store essential details of any project or process. It is essentially an ongoing record of any thoughts, ideas, transactions, etc., that you’re engaged in. 

A worker may record notes from a video meeting or tasks that got finished throughout the day. Completing detailed notes about your work can be used for any number of work-related logs for verification purposes as well.

Importance of an Engineering Notebook 

Digital notebooks are significant because at home, the systems aren’t built to keep all company information safe as it is when you’re physically at work. 

When you work remotely, you have to take on the burden of making sure all completed work is recorded and accounted for. You have to also ensure that you have the same capabilities that you would have at work and document your productivity throughout the day. 

Selection Criteria

There are many apps to consider before making your selection, but here are the best criteria to judge them. 

  • Apps need to be equipped with image-to-text features and multiple ways to take notes since everyone records things differently. Some people prefer speak-to-text, image logging, audio notes, etc. The app should be versatile and easy to use. 
  • Users should be able to create, edit, and efficiently organize notes seamlessly. 
  • The notebook that you choose should be readily available at all times, preferably across multiple devices. It should also have some form of offline functionality in the instance that you’re experiencing connectivity issues. 
  • Lastly, the digital notebook selected should feature pricing based on quality that meets the needs and standards of value. Free is the best option, but if a reasonable fee needs to be charged to ensure the best features are present, it should be justified. 

Recommendations 

Here are two easy-to-use and user-friendly apps that will make working remotely much easier to organize and manage. 

Evernote

This app is perfect for note-taking; the most basic version is free and allows you to save to one device. Organizing, archiving, and task management becomes much easier when using an app such as Evernote. This app enables users to create notes- audio, drawings, saved web content, photographs, or just basic text. 

Microsoft One Note

Microsoft OneNote is a platform that also allows for note-taking and record-keeping of vital information daily. It will collect user’s drawings, audio commentary notes, and screen recordings. OneNote is good if you want to do even more with your notes, such as add to-do lists or reminders for specific tasks. 

Working in Multiple Locations?

If you’re working from multiple locations, you may be at a higher risk of security tampering. This is one reason why it is essential to develop healthy habits when working remotely.

There’s a reason that everything needs to be digitized, and you have to protect your devices from breaches. 

Why Do You Need to Digitize Everything? 

Digitization is so essential in the modern era because it helps with data processing, storing, and transmission. Information can easily be intermingled and transmitted with efficiency. Digitizing files also allows users to share information and access information without the worry of loss, such as is not possible with physical files. Digital files can also migrate to new and improved formats when necessary. 

Five Habits

  1. Change your password with regularity, in conjunction with using a password management app (do not reuse old passwords)
  2. Use a reliable digital notebook that possesses your preferred note-taking style; document everything.
  3. Backup all of your data regularly to ensure that nothing is lost
  4. Make sure that all of your security software is up-to-date; consistently check to ensure that you are keeping confidential information private
  5. Try to use one designated device to lessen the chance of a security breach across multiple personal devices related to your work.

Wrap-Up

It’s important to remember that you are responsible for resolving any issues that arise when you work remotely. If you want to stay safe from cyber attacks and keep all of your information organized and secure, you must develop healthy internet habits. This tip means that you have to constantly update your security practices in conjunction with the most reliable software. 

Password management will be vital to keeping your login info confidential and making it hard to experience data breaches. Everything has become digitized, and at this point, workers have to adapt to the times. Using online tools that have built-in security features makes your internet experience simpler and safer.

Read more about how you can adapt to the remote working lifestyle by clicking here

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by Brett Helling
Brett has been starting, growing, and monetizing websites since 2014. While in college, he began to learn about digital marketing. After graduating, he continued to build a diverse portfolio of websites while working a full time job. After years of building the portfolio on the side, he made the jump to run his websites full time.